Properties which are intended to participate in a short-term let (rental)
program must be properly licensed with the Department of Regulation, Division
of Hotels and Restaurants, a Florida State Agency. The annual fee is $140
- $150 for single family residences. In addition, the State of Florida
will inspect each rental home before issuing the license.
The inspection will require that each home have the following:
1. A “2A40BC” fire extinguisher (approximately cost from
2. Additional smoke alarm for the hearing impaired.
3. All exterior doors, including the glass sliding doors, will need
a double locking system.
4. A rate card must be on file and maintained in the management company
5. All homes must have smoke alarms in all the sleeping areas, i.e.
bedrooms and living areas, and they must be inter connected. If already built, we will inspect your
home to make sure you are in compliance. If your home is to be built, the
developer will usually install at no charge, or for no more than $350. We
always ensure that the home complies with the law.
In addition to the property taxes that every homeowner has to pay (similar
to the old U.K. system of rates), a tax based on the gross rents received
must be collected for any rentals of 180 days or less. This tax is made
up of :
1. A 4-5% Tourist Development Tax
2. A 6-7% State of Florida Sales Tax
Total: 12% of gross rentals. Normally these taxes are charged on top of the rents and paid by the tenants - much the same as would
take place with a hotel or motel. We collect these taxes and submit them
to the appropriate agencies on a monthly basis in compliance with the law.
We also have all the appropriate forms on hand and will ensure that you
are properly registered.
U.S Holidays collects and pays all Sales Resort
Tax on the rental income it generates for your property. It is the responsibility
of the owner to declare the rental income achieved on Owner Bookings and
to pay the relevant sales tourist tax, unless instructing us as the management
company to pay the amount due to the relevant county tax office.
All owners of rental properties must have a current homeowners’ insurance
policy in effect and a copy of the policy is to be kept on file in our
offices. It is recommended that one million dollars of liability coverage
be purchased along with the standard homeowners’ policy. The costs depend
on the size of the home, location and type of construction.
Each property owner will receive an accounting of all revenues received
and all expenditures relating to their rental property on a monthly basis
in accordance with the Property Management Agreement Expenditures (service
charges, utilities, management fees and any miscellaneous charges) will
be credited to their bank account as per prior arrangement at this time.
If for any reason there were moneys due to us, these would be due at this
time. These monthly statements obviously become an important record for
your year-end tax purposes; however, we will supply a year-end accounting
statement recapping all activity for the current year.
Invescomm provide a complete line of services
to maintain and enhance your property's rental value. Fully licensed professionals
perform these services. All service functions are checked before billing
approval. Following is a list of the property maintenance services we provide
and an explanation of each.
1. Lawn Service - The complete maintenance of the entire lawn area including
the mowing of the grass, trimming, watering and fertilization.
Your lawn will be monitored so that if any problems, such as excessive
weeds, cinch bugs, etc. become evident treatment can be initiated immediately
thus avoiding more costly damage later. Lawn service is performed weekly
during the growing season and less frequently during the dormant season,
but no less than twice per month. This service is billed on 12 equal monthly
2. Pool Service - The complete cleaning of the pool, pool traps,
pump traps and pump filters. In addition, the water is chlorinated and
pH balanced. The service includes all chemicals. It is performed weekly,
52 weeks a year and billed on a monthly basis.
3. Pest Control - The chemical treatment of the interior and exterior
of the home for the elimination of all types of insects. This is a normal
and recommended service for all Florida homes. Homes are treated every
month. The service is billed based on 12 equal monthly payments.
4. House Cleaner Service -The complete cleaning of the home linens,
towels, bedcovers and dishes following the checkout of a renter. An inventory
is performed at this time checking for damages and if necessary, the renters
damage deposit is charged. This procedure is essential to preserving the
home and furnishings and the financial protection of the management company
as well as the homeowner. House cleaner service is available on a more
frequent basis if the renters desires it and they would be billed directly
unless through prior arrangement. House cleaner service is billed on each
monthly statement and of course only when utilized.
5. Maintenance – Scuff marks on the wall, small spots in the carpet,
minor damage to dishes, etc. are considered “normal wear and tear”. Most
often, these types of things can be corrected and there is no charge to the
renter or the homeowner. However, occasionally there is a need for major
BILL PAYER SERVICE
The home owner will in most cases open an account in a local bank for
such purposes as direct payment of their mortgage and transfer of funds
between U.S Holidays of Central Florida Inc. and the home owner. Depending
on the circumstances, the homeowner may wish to arrange for direct payment
of their utility services each month. However, be aware that some utility
companies do impose additional deposit requirement if a history of late
payments is established. As part of our management services program, we
pay the utility bills for your property on a monthly basis.
Each month an accounting statement is sent to you showing deposits and
withdrawals, i.e. income and expense. This is used at year-end to provide
you and your accountant with an accurate record of your operating expense.
This is a client escrow and, by Florida Law, has to be maintained in a
credit balance. We cannot use the funds in this account for anything other
than your expenses.
A reservation update is sent to you at the end of each month. This will
show all current and future reservations, enabling you to cross check with
your income statement, guest name, reservation number, departure, cleaning